Agenda item

The report of the Executive Manager – Transformation and Operations.

The Service Manager – Transformation presented the Risk Management Progress Report and provided an update and summary of risks in the Council’s Risk Registers that have changed.

There are currently 35 corporate risks and 28 operational risks and members were advised that the number of risks within the register can fluctuate throughout the year as active risk management is undertaken.

The Service Manager – Transformation provided examples of risks that had changed following the review process:

·       OR_TR23 Challenge to ensure sufficient parking spaces at Rushcliffe Arena

This risk has been removed following successful completion of car park improvements.

·       CRR_C005 Unforeseen incidents happening at public events

This risk has been added following high profile incidents at other events across the country. The assessment is 4 impact and 2 likelihood. A plan is being prepared in order to reduce the risk of an occurrence at an event run by the Council.

Four risks have been amended:

·       CRR_FCS08 Inadequate capital resources

The likelihood has been increased from 1 to 2 due to increased demand on the capital programme;

·       CRR_TR15 Significant reduction in staff morale

The likelihood has increased from 1 to 2 and impact has decreased from 3 to 2 resulting in an overall increase in risk from 3 to 4. This is due to the current uncertainty in respect of the Nottinghamshire Unitary bid and the move of manual staff from Abbey Road Depot;

·       CRR_TR17 Inability to draw down Growth deal 2 funding with the specified timescales

The likelihood has decreased from 3 to 2 and the impact has decreased from 3 to 4. Due to the outline Business case being submitted in November 2018 and funding no longer being linked to accelerated delivery of schemes;

·       OR_CO04 Cost of defending appeals for large residential developments and potential award of costs

The likelihood has increased from 2 to 3 due to the council having to defend two appeals for residential development which were dealt with by way of a public inquiry, incurring significant costs.

The Service Manager – Transformation advised that in early august 2018 the Government raised the potential risk of a ‘no deal’ BREXIT. Technical notices have been released from the Government detailing plans for a ‘no deal, including instructions for businesses and households on how to prepare. Further notices are expected to be published later in the year.

Members were assured that BREXIT and the risk of a ‘no deal’ was discussed at weekly Executive Management Team meetings, and that the risk for Rushcliffe was considered to be relatively low.

The Emergency Planning Officer provided an update on the Council’s Emergency Planning arrangements for members to consider. An Internal Audit on the Council’s business continuity arrangements was conducted in June 2018, which concluded that there is substantial assurance that the council has appropriate business continuity arrangements in place.

The Emergency Planning Officer updated the Group on the Local Resilience Forum and the recent emergency planning exercises that had been conducted.

·       Diamond IV - a flood exercise in February 2018 which prompted the Rushcliffe local flood response plan to be reviewed and updated.

·       Part 1 Silver Siren – a 4 day exercise in May 2018 involving a military aircraft crash over the A46 in Rushcliffe. Rushcliffe staff were involved in a practical test of an emergency mortuary within Nottinghamshire.

·       Part 2 Jerboa resilience – a 3 day exercise at the end of November 2018. This exercise is the strategic/tactical incident response to part 1. Over the 3 days exercise Rushcliffe will be providing 11 staff from a range of service areas.

The Emergency Planning Officer advised that during the year other training had be facilitated in preparation for the resilience exercises above and staff had attended discussion exercises on Grenfell, Leicestershire Hinkley road explosion, Salisbury Novichock and Shorham air disaster.

The Emergency Planning Officer presented a power point on the Lord Kerslake report into the Manchester Arena terrorist attack. The report seeks to place the experiences of those directly affected by the terrorist attack at the heart of the review. There were 50 recommendations for both single and multiagency partners. These have been reviewed by the Local Resilience Forum in relation to emergency planning in Nottingham/Nottinghamshire.

The Emergency Planning Officer added that Rushcliffe has similar crowded places venues to the Manchester Arena, in Nottingham Forest Football Ground and Trent Bridge. She advised that club representatives and Rushcliffe event staff have attended counter terrorism awareness workshops and both grounds have safety advisory groups (SAG) in place.

Members thanked the Emergency Planning Officer and noted the findings of the Kerslake report. Members were pleased to see that Nottingham Forest Football Ground and Trent Bridge had been recognised as crowded places venues and that emergency planning arrangements were in place.

Members raised specific questions on the recent Severn Trent burst water pipe at Epperstone, which caused loss of water supply to a large area of the Borough. Members expressed their disappointed in Severn Trent Water, who they felt did not act quick enough to get supplies of bottled water out to those areas affected, adding that some vulnerable residents were without water for a number of hours.

The Emergency Planning Officer informed members that Nottinghamshire County Council and Severn Trent Water do have a list of vulnerable people. She advised Members to encourage their vulnerable residents to register with Severn Trent Water.

It was RESOLVED that the Group note the Risk Management report and;

a)    Endorse the actions taken to review the risk management arrangements and implement internal audit recommendations

b)    Endorse the work of the Emergency Planning Officer and the Local Resilience Forum