Agenda item

Consideration of Scrutiny Group Work Programmes

Report of the Director – Finance and Corporate Services

Minutes:

The Group considered requests for scrutiny items submitted by either Councillors or officers using the scrutiny matrix. In respect of the Biodiversity Net Gain, the Group was informed that a detailed response to the questions raised had been provided to the Councillor by officers. It was noted that further training and awareness was needed as some questions could be addressed directly with officers rather than through the scrutiny process. The Group acknowledged that it would be beneficial to have contact details for officers and their responsibilities. The Service Manager – Corporate Services advised that the initial contact should be at Director or Service Manager level and agreed to provide details to Councillors.

The Group then discussed the scrutiny matrix concerning the online and print communication put out by the Borough and felt that the questions raised were political so were not suitable for scrutiny. It was noted that the Communities Scrutiny Group would consider the wider issue of communications at its meeting in October following customer survey feedback received and the issues raised linked in with this. The Service Manager – Corporate Services agreed to feedback to Councillor Walker who had submitted the matrix.

Regarding Electric Vehicle Charging points and it was noted that this had already been discussed by the Communities Scrutiny Group at its meeting last week.

It was RESOLVED that the work programmes outlined below be agreed.

Work Programme 2021-22 / 2022-23 – Corporate Overview Group

3 May 2022	· Standing Items o Feedback from Scrutiny Group Chairmen o Feedback from Lead Officer o Consideration of Scrutiny Group Work Programmes o Financial and Performance Management · Rolling Items o Diversity Annual Report o The Impact of Covid-19 on Rushcliffe Borough Council – External Focus
7 June 2022 (provisional date)	· Consideration of Scrutiny Group Work Programmes
6 September 2022 (provisional date)	· Standing Items o Feedback from Scrutiny Group Chairmen o Feedback from Lead Officer o Consideration of Scrutiny Group Work Programmes o Financial and Performance Management · Rolling Items o Health and Safety Annual Report
15 November 2022 (provisional date)	· Standing Items o Feedback from Scrutiny Group Chairmen o Feedback from Lead Officer o Consideration of Scrutiny Group Work Programmes o Financial and Performance Management · Rolling Items o Customer Feedback Annual Report
21 February 2023 (provisional date)	· Standing Items o Feedback from Scrutiny Group Chairmen o Feedback from Lead Officer o Consideration of Scrutiny Group Work Programmes o Financial and Performance Management · Rolling Items

Work Programme 2021-22 / 2022-23 – Governance Scrutiny Group

30 June 2022	· Internal Audit Progress Report · Internal Audit Annual Report · Annual Governance Statement (AGS) · Treasury Management Update · Constitution Update · Code of Conduct · External Audit Annual Plan · Annual Audit Letter and Value for Money Conclusion
15 September 2022 (provisional date)	· Risk Management · Going Concern · Asset and Investment Outturn 2021/22 · Treasury Management Update
24 November 2022 (provisional date)	· Internal Audit Progress Report · Annual Audit Report 2021/22 · Statement of Accounts · Streetwise Annual Report · Treasury and Asset Investments – 6 monthly update · Asset Management Plan
23 February 2023 (provisional date)	· Internal Audit Progress Report · Internal Audit Strategy · Risk Management – Update · Treasury and Asset Investments Strategy 2023/24

Work Programme 2021-22 / 2022-23 – Growth and Development Scrutiny Group

	Items / Reports
20 April 2022	· Planning Communications ·
27 July 2022 (provisional date)	· Conservation Areas – Part Two · Policies relating to Alternative Energy Sources
21 September 2022 (provisional date)	· Covid-19 Business Recovery Update · Sewerage infrastructure and discharge within Rushcliffe
4 January 2023 (provisional date)	· ·
8 March 2023 (provisional date)	· ·

Work Programme 2021-22 / 2022-23 – Communities Scrutiny Group

	Items / Reports
28 April 2022	· Carbon Management Plan
21 July 2022 (provisional date)	· Sports Development in Rushcliffe · Access Agreement – Canals and Rivers Trust
6 October 2022 (provisional date)	· Establishment of a Youth Council · Council’s External Communications Strategy
19 January 2023 (provisional date)	· ·
16 March 2023 (provisional date)	·

ACTION SHEET

Minute Item	Action	Officer responsible
4	The successes highlighted in the report and presentation be promoted to communities, encompassing information from the presentation given, to detail what had been achieved and also thanking residents for their enthusiasm and support, as well as seeking their input to the process	Service Manager Corporate Services
5	Further data to be provided on how the Council is spending the Apprenticeship Levy.	Service Manager Corporate Services
5	Feedback from the Group about the need to offer healthy options at the Rushcliffe Arena coffee shop to be provided to Lex Leisure.	Service Manager Economic Growth and Property
5	To investigate whether the data regarding demographics (age 30-44 and 44-59) provided in the report in Appendix A2, was accurate as it did not appear to reflect the presentation given.	Service Manager Economic Growth and Property
5	Whether the staffing difficulties experienced by Metropolitan Housing had been resolved.	Service Manager Corporate Services
9	Contact details of Directors and Service Managers and their responsibilities to be provided to all Councillors.	Service Manager Corporate Services
9	To discuss the scrutiny matrix submitted to COG concerning the online and print communication put out by the borough and the Group’s decision with Councillor Walker	Service Manager Corporate Services

Supporting documents: