Agenda and minutes

Annual Council, Council - Tuesday, 21st May, 2019 7.00 pm

Venue: Council Chamber - Rushcliffe Borough Council

Contact: Helen Tambini  0115 9148320

No. Item


Declarations of Interest


There were no declarations of interest.


Minutes of the Meeting 7 March 2019 pdf icon PDF 563 KB

To receive as a correct record the minutes of the Meeting of the Council held on Thursday, 7 March 2019.


The Minutes of the meeting held on Thursday 7 March, 2019 were approved as a correct record and signed by the Mayor.



Address of the retiring Mayor


Councillor Mrs M Stockwood, Mayor of Rushcliffe for 2018/19, thanked councillors for electing her twelve months ago to be Mayor of Rushcliffe for a second time. She outlined the highlights of her mayoral year including Christmas Dinner at the Friary Drop-In Centre, the Civic Dinner at the Nottinghamshire County Cricket Club, the numerous events she attended as part of the WW1 centenary, and the opening of Stanford Park in the presence of Prince William, the Duke of Westminster and the Prime Minister.


Councillor Mrs M Stockwood thanked her consort, Councillor Purdue-Horan, for his support during her busy year, her fellow councillors for their contributions towards her charity, the Nottinghamshire Hospice – raising over £8,000 in the last year, and officers within the Democratic Services team for managing her engagements and supporting at events. She also thanked Canon Haydock, who was unable to be present at the meeting, and her Cadet, Luke Witham, who was presented with a plaque.



Vote of thanks to the retiring Mayor


Councillor Robinson proposed a vote of thanks to the retiring Mayor and noted that as the First Citizen of the Borough that the Mayor had attended 118 events over the course of her mayoral year.


As well as those events mentioned by Councillor Mrs M Stockwood, the Leader recollected the start of the seventh stage of the Tour of Britain last September which the Council hosted in West Bridgford where the Mayor was resplendent in a well-chosen yellow outfit, and the excellent annual Proms in the Park event.


Councillor Gray, on behalf of the Labour Group, supported the remarks of the previous speaker and congratulated Councillor Mrs M Stockwood on a very busy and successful year bursting with civic engagements, voluntary and charity events, school visits, centenary events, and the ever popular Christmas lights switch-on in West Bridgford. He also mentioned that he had been reliably informed that the Mayor had always conducted Council meetings in an appropriate, firm but fair, manner.


Councillor Jones particularly thanked the Mayor for her support of the Nottinghamshire Hospice over the course of the year. Councillor S Mallender mentioned that it did not seem so long ago that she was thanking Councillor Mrs M Stockwood for her dedication during her first year in office at the end of 2006. She thanked her again for her support of important events in the Borough and the Nottinghamshire Hospice and hoped that Councillor Mrs M Stockwood enjoyed a well-earned rest. Councillor Thomas thanked the retiring Mayor for everything she had done for the Borough during her year of office.



Election of Mayor 2019/20

To consider nominations for the appointment of Mayor of the Borough of Rushcliffe for the 2019/20 Civic year.


After the vote on the election of Mayor has been carried, the new Mayor, upon making the declaration of acceptance of office, will take the Chair for the remainder of the meeting.


It was proposed by Councillor Butler, seconded by Councillor Upton and RESOLVED that Councillor Mrs Christine Jeffreys be elected as Mayor of the Borough of Rushcliffe for the civic year 2019/20.


Councillor Mrs Jeffreys then read and signed the declaration of acceptance of office and after thanking her proposer, seconder and fellow councillors, took the Chair and was invested with the Chain of Office by the retiring Mayor. 


The Mayor announced that her chosen charities this year were the Lincs and Notts Air Ambulance and Headway Nottingham.



Election of Deputy Mayor 2019/20


It was proposed by Councillor R Mallender, seconded by Councillor S Robinson and RESOLVED that Councillor Sue Mallender be elected as Deputy Mayor of the Borough of Rushcliffe for the civic year 2019/20.


Councillor S Mallender then read and signed the declaration of acceptance of office and after thanking her proposer, seconder and fellow councillors, was invested with her Chain of Office by the Mayor.



Appointment of Leader of the Council 2019 - 2023

To appoint the Leader of the Council for 2019 – 2023.


Councillor D Mason proposed Cllr S Robinson as Leader of the Council for 2019-2023 and this nomination was seconded by Councillor A Edyvean.


The Leader advised that his Cabinet appointments for the municipal year 2019/20 would be as follows:


Deputy Leader and Portfolio Holder for Community and Sustainability

Councillor Debbie Mason


Portfolio Holder for Business and Transformation

Councillor Andy Edyvean


Portfolio Holder for Finance and Contracts

Councillor Gordon Moore


Portfolio Holder for Housing

Councillor Roger Upton


Portfolio Holder for Environment and Safety

Councillor Rob Inglis



Leader's Announcements


The Leader of the Council welcomed 18 new councillors elected at the beginning of the month and thanked the special guests in attendance. He drew Council’s attention to the fact that after 60 full Council meetings this was to be the Chief Executive’s last meeting. Councillor Robinson outlined Mr Graham’s many skills both within and outside of work, his aspiration to make Rushcliffe a great place to live and work, the national awards that the Council had won with Mr Graham at the helm, and the legacy that Mr Graham has left behind, particularly noting the Rushcliffe Arena.   The Leader invited the Mayor to present Mr Graham with a gift on behalf of the Council.


Mr Graham thanked the Mayor for his gift and the Leader for his kind words.



Appointment of Committees and Member Groups 2019/20 pdf icon PDF 142 KB

The report of the Executive Manager – Finance and Corporate Services


Additional documents:


It was RESOLVED that the member level committees and groups, their membership and their Chairman and Vice-Chairman for the 2019/20 municipal year be as follows:


A. Scrutiny Committees


Corporate Overview Group

Councillors T Combellack (Chairman), B Bansal, A Brennan, N Clarke, F Purdue-Horan, J Walker, J Wheeler


Governance Scrutiny Group

Councillors F Purdue- Horan (Chairman), J Walker (Vice Chairman), R Adair, B Gray, R Hetherington, K Shaw, D Simms, J Stockwood, D Virdi


Growth and Development Scrutiny Group

Councillors N Clarke (Chairman), A Brennan (Vice Chairman), N Begum, J Cottee, L Howitt, A Phillips, J Stockwood, D Virdi, L Way


Communities Scrutiny Group

Councillor J Wheeler (Chairman), B Bansal (Vice Chairman), G Dickman, L Healy, R Jones, R Mallender, D Simms, R Walker, G Williams


B. Regulatory Committees


Licensing Committee


Councillors R Walker (Chairman), R Adair, S Bailey, B Bansal, N Begum, B Buschman, R Butler, G Dickman, L Healy, R Hetherington, L Howitt, R Mallender, J Stockwood, J Walker, G Williams


Planning Committee

Councillors R Butler (Chairman), Mrs M Stockwood (Vice Chairman), K Beardsall, A Brennan, P Gowland, L Healy, A Major, J Murray, F Purdue-Horan, C Thomas, D Virdi


Employment Appeals Committee

Councillors S Bailey (Chairman), M Gaunt, R Jones, D Mason, S Robinson


Interviewing Committee

Councillors S Robinson (Chairman), K Beardsall, N Begum, D Mason, L Way


Standards Committee

Councillors S Bailey (Chairman), A Brennan, N Clarke, T Combellack, L Howitt, S Mallender

W Wood and Vacant (Parish Members) K White (Independent Member)





C. Member Groups


Local Development Framework Group

Councillors R Upton (Chairman), R Adair, R Butler, J Cottee, B Gray, P Gowland, A Major, S Mallender, F Purdue-Horan, D Simms, Mrs M Stockwood, C Thomas, R Walker, J Wheeler, G Wheeler


Member Development Group

Councillors R Mallender (Chairman), B Buschman, T Combellack, B Gray, A Phillips, K Shaw, J Stockwood, Mrs M Stockwood, G Williams


Rushcliffe Strategic Growth Board

Councillors S Robinson (Chairman), D Mason (Vice Chairman), A Edyvean, R Inglis, R Jones, G Moore, R Upton, J Walker, L Way


Civic Hospitality Panel

Councillor Mrs C Jeffreys (Chairman), B Bansal, D Mason, G Moore, S Robinson, K Shaw


Rushcliffe Enterprises Ltd – Board of Directors

Councillors S Robinson (Chairman), D Mason, A Edyvean

Shareholder Representative: K Beardsall


Approval of Timetable of Meetings 2019/20 pdf icon PDF 214 KB

To approve a programme of meetings of the Council for the 2019/20 Municipal Year.

Additional documents:


The report of the Executive Manager – Finance and Corporate Services, setting out the schedule of Council and Committee meetings for the Municipal year 2019/20 was moved by Councillor Robinson and seconded by Councillor Mason.


It was RESOLVED that schedule of meetings for the municipal year 2019/20, as attached at Appendix A of the officer’s report, be approved.



Appointment of Representatives to Outside Bodies 2019/20 pdf icon PDF 139 KB

The report of the Executive Manager – Finance and Corporate Services

[To Follow]

Additional documents:


The Leader presented the report of the Executive Manager – Finance and Corporate Services setting out the appointments to Outside Bodies for the municipal year 2019/20.


It was RESOLVED that the appointments to Outside Bodies for the municipal year 2019/20 be as follows:


City of Nottingham and Nottinghamshire Economic Prosperity Committee

Leader, Deputy Leader (substitute)


East Midlands Councils

(including other representative roles within this appointment)

Leader, Deputy Leader (substitute)


Greater Nottingham Joint Planning Advisory Board

Cabinet Member – Housing, Planning and Waste Management


Local Government Association - General Assembly

(including other representative roles within this appointment)

Leader, Deputy Leader (substitute).


East Midlands Airport Independent Consultative Committee

Cabinet Member – Business and Transformation


Health and Well Being Board

Cabinet Member – Community and Sustainability


Nottinghamshire Local Government Leaders Group

Leader, Deputy Leader (substitute)


Nottinghamshire Joint Leaders Board

Leader, Deputy Leader (substitute)


Nottinghamshire Waste Management Board

Cabinet Member – Environment and Safety


Rural Community Action for Nottinghamshire

Councillor S Bailey


Friends of Rushcliffe Country Park

Councillor R Adair


Local Area Forum - West Bridgford

Councillors B Buschman (Abbey ward), A Philips (Compton Acres ward), K Beardsall (Edwalton), D Virdi (Gamston South ward), R Mallender (Lady Bay ward), B Gray (Lutterell Ward), R Jones (Musters ward) and J Murray (Trent Bridge ward)


Trent Valley Internal Drainage Board

Councillors R Hetherington, Mrs C Jeffreys, K Shaw and P Gowland.