Agenda and minutes

The Meeting was led in prayer by the Mayor's Chaplain.

There were no declarations of interest.

To receive as a correct record the minutes of the Meeting of the Council held on Thursday 26 April 2018.

The Minutes of the meeting held on Thursday 26 April, 2018 were approved as a correct record and signed by the Mayor.

The Mayor noted that in common with previous Mayors that his year in office had passed very quickly and that it had been an honour, a pleasure and a privilege to be the Mayor of Rushcliffe and the First Citizen of the Borough. The Mayor thanked the many people who had supported him during his year in office including the Deputy Mayor, his Chaplains, Reverends Hodder and Stewart, his cadet, Hannah Mackay, the Constitutional Services team, other officers, members and the Mayoress.

The Mayor advised that his fundraising activities for The Friary had raised £6,327.77 and that it had been a pleasure to support such a worthy cause.

The Mayor referred to some of the many engagements that he had attended during his year in office, most notably the re-opening of Bridgford Hall as well as hosting the joint reception to celebrate the success of Nottinghamshire County Cricket Club and switching on the West Bridgford Christmas lights. The Mayor advised that his final engagement had been fittingly presenting a book detailing the restoration of Bridgford Hall to the registry office team earlier in the week.

The Mayor presented commemorative plaques to his Chaplain, Reverend Andrew Stewart and to his cadet, Hannah Mackay.

Councillor Robinson proposed a vote of thanks to the retiring Mayor and noted that as the First Citizen of the Borough that the Mayor had attended 105 engagements during his year in office. Councillor Robinson advised that he had attended many events with the Mayor, most notably visiting the National Holocaust Centre and the Proms in the Park event and that it had been an honour to attend these events with him. Councillor Robinson advised that the re-opening of the renovated Bridgford Hall had been a highlight of year and he emphasised the importance of this iconic building to the Borough. Councillor Robinson thanked the Mayor for the dignity and gravity that he had brought to the office of Mayor, as well as for his firm but fair chairing of the meetings of Council, noting that he had been a great ambassador for the Borough. Councillor Robinson finally thanked the Mayoress for her support given to the Mayor during his year in office.

Councillor MacInnes in seconding the vote of thanks noted the success that the Mayor had made of his year in office and referred to the many events that the Mayor had attended during his year in office. Councillor MacInnes concurred with Councillor Robinson that the re-opening of Bridgford Hall had been a notable event and that it was good to see the building being used to its full potential once more. Councillor MacInnes thanked the Mayor for both the pride he had shown, and for the professional manner in which he had conducted  the office of Mayor.

Councillor S Mallender agreed that the Mayor had had a very successful year in office and noted the successful visit to Rushcliffe Arena by the West Bridgford Brownies earlier in the month. Councillor S Mallender also welcomed the Mayor’s fundraising efforts for the Friary in a year in which they had received the Queen’s Award for Voluntary Service. Councillor Jones concurred with these comments and noted the excellent work carried out by the Friary.

To consider nominations for the appointment of Mayor of the Borough of Rushcliffe for the 2018/19 Civic year.

After the vote on the election of Mayor has been carried, the new Mayor, upon making the declaration of acceptance of office, will take the chair for the remainder of the Meeting.

It was proposed by Councillor Clarke, seconded by Councillor Mrs Males and RESOLVED that Councillor Mrs Maureen Stockwood be elected as Mayor of the Borough of Rushcliffe for the civic year 2018/19.

Councillor Mrs Stockwood then read and signed the declaration of acceptance of office and after thanking her proposer, seconder and fellow councillors, took the Chair and was invested with the Chain of Office by the retiring Mayor. 

The Mayor announced that her chosen charity for the year was the Nottinghamshire Hospice and advised that the Civic Service would be held on Sunday 8 July at St Thomas’, Aslockton. The Mayor then presented flowers to Mrs Jean Cooper, the retiring Mayoress, to thank her for her support to the retiring Mayor and for the grace, dignity and charm in which she had carried out her role.

To consider nominations for the appointment of Deputy Mayor of the Borough of Rushcliffe for the 2018/19 Civic year.

It was proposed by Councillor Butler, seconded by Councillor Upton and RESOLVED that Councillor Mrs Christine Jeffreys be elected as Deputy Mayor of the Borough of Rushcliffe for the civic year 2018/19.

Councillor Mrs Jeffreys then read and signed the declaration of acceptance of office and after thanking her proposer, seconder and fellow councillors, was invested with her Chain of Office by the Mayor.

The Leader advised that his Cabinet appointments for the municipal year 2018/19 would be as follows:

Deputy Leader and Portfolio Holder for Community and Leisure

Councillor Debbie Mason

Portfolio Holder for Economic Growth and Business

Councillor Andy Edyvean

Portfolio Holder for Finance

Councillor Gordon Moore

Portfolio Holder for Housing Planning and Waste Management

Councillor Roger Upton

The Leader also advised that there he had made some amendments to the portfolio responsibilities with responsibility for Car Parking and Contracts Management moving from the Community and Leisure portfolio to the Finance portfolio and responsibility for Waste Management moving from the Community and Leisure portfolio to the renamed Housing, Planning and Waste Management portfolio. 

The report of the Executive Manager – Finance and Corporate Services.

It was RESOLVED that the member level committees and groups, their membership and their Chairman and Vice-Chairman for the 2018/19 municipal year be as follows.

A. Scrutiny Committees

Community Development Group

Councillors T Combellack (Chairman), R Inglis (Vice-Chairman), B Buschman, B Cooper, J Donoghue, M Edwards, J Greenwood, K Khan and F Purdue-Horan.

Corporate Governance Group

Councillors K Beardsall (Chairman), G Davidson (Vice-Chairman), A Brown, B Cooper, R Hetherington, N Lawrence, A MacInnes, S Matthews and F Purdue-Horan.

Partnership Delivery Group

Councillors J Cottee (Chairman), S Bailey (Vice-Chairman), R Hetherington, J Lungley, Mrs M Males, R Mallender, L Plant, A Philips and Mrs J Smith.

Performance Management Board

Councillors N Clarke (Chairman), J Thurman (Vice-Chairman), S Bailey, K Beardsall, H Chewings, Mrs C Jeffreys, L Plant, S Matthews and A Philips.

B. Regulatory Committees

Alcohol and Entertainments Licensing Committee

Councillors Mrs J Smith (Chairman), R Inglis (Vice-Chairman), R Adair, B Buschman, R Butler, H Chewings, T Combellack, G Davidson, Mrs C Jeffreys, K Khan, J Lungley, Mrs M Males, R Mallender, J Stockwood and G Wheeler.

Planning Committee

Councillors R Butler (Chairman), J Stockwood (Vice-Chairman), B Buschman, N Clarke, M Edwards, J Greenwood, R Jones, Mrs M Males, S Mallender, Mrs J Smith and J Thurman

Employment Appeals Committee

Councillors S J Robinson (Chairman), D Mason (Vice-Chairman), N Clarke, T Combellack and K Khan.

Interviewing Committee

Councillors S J Robinson (Chairman), D Mason (Vice-Chairman), K Beardsall, J Donoghue and A MacInnes.

Licensing Committee

Councillors R Inglis (Chairman), R Adair, M Buckle, B Buschman and S Hull.

Standards Committee

Councillors J Wheeler (Chairman), S Bailey, M Buckle, R Inglis, S Mallender and F Purdue Horan.

G Norbury and W Wood (Parish Members)

K White (Independent Member)

C. Member Groups

Local Development Framework Group

Councillors R Upton (Chairman), R Butler (Vice-Chairman), R Adair, A Brown, J Cottee, A Dickinson, J Greenwood, R Hetherington, S Hull, R Jones, A MacInnes, S Mallender, J Stockwood, J Thurman and G Wheeler.

Member Development Group

Councillors G Wheeler (Chairman), M Buckle, H Chewings, A Dickinson, J Donoghue, N Lawrence, R Mallender, A Philips and J Wheeler.

Rushcliffe Strategic Growth Board

S J Robinson (Chairman), D Mason (Vice-Chairman), G Davidson, A Edyvean, K Khan, A MacInnes, R Mallender, G Moore and R Upton.

Civic Hospitality Panel

Councillors Mrs M Stockwood (Chairman), Mrs C Jeffreys (Vice-Chairman), H Chewings, K Khan, D Mason and S J Robinson.

RBC Enterprises – Board of Directors

Councillors S J Robinson and R Adair.

Two other Cabinet Members as appointed by the Leader.

The report of the Executive Manager – Finance and Corporate Services.

The Leader presented the report of the Executive Manager – Finance and Corporate Services setting out the appointments to Outside Bodies for the municipal year 2018/19. The Leader advised that there had been a review the list of Outside Bodies that the Council formally appointed to, but that Councillors could request that they attended meetings of other organisations not receiving a formal appointment if they wished.

Councillor Edwards supported the principle of reviewing the number of Outside bodies appointed to, but advised that there were some organisations including the Rushcliffe Community Voluntary Service and the Citizens Advice Bureau which he thought it was still important received a formal appointment to ensure the Council was represented adequately. Councillor Edwards also noted that it was important that the representatives on Outside Bodies reported back to all Councillors on their activities. Councillor S Mallender noted that while there had been some consultation on the rationalisation of the number of formal appointments some of the organisations no longer receiving a formal appointment had close links with the Council, with Council officers attending their meetings. Councillor Mallender noted that she would like to be Council’s representatives on the Rushcliffe Nature Conservation Strategy Implementation Group; this however she thought should be a formal appointment.

Councillor Robinson noted these concerns and advised that the list of Outside Bodies appointed to would be reviewed in one year’s time.

It was RESOLVED that the appointments to Outside Bodies for the municipal year 2018/19 be as follows.

City of Nottingham and Nottinghamshire Economic Prosperity Committee

Leader, Deputy Leader (substitute)

East Midlands Councils

(including other representative roles within this appointment)

Leader, Deputy Leader (substitute)

Greater Nottingham Joint Planning Advisory Board

Cabinet Member – Housing, Planning and Waste Management

Local Government Association - General Assembly

(including other representative roles within this appointment)

Leader, Deputy Leader (substitute).

East Midlands Airport Independent Consultative Committee

Cabinet Member – Economic Growth and Business

Health and Well Being Board

Cabinet Member – Community and Leisure

Nottinghamshire Local Government Leaders Group

Leader, Deputy Leader (substitute)

Nottinghamshire Joint Leaders Board

Leader, Deputy Leader (substitute)

Nottinghamshire Waste Management Board

Cabinet Member – Housing, Planning and Waste Management

Rural Community Action for Nottinghamshire

Councillor T Combellack

Friends of Rushcliffe Country Park

Councillor R Adair

Local Area Forum - West Bridgford

Councillors B Buschman (Abbey ward), A Philips (Compton Acres ward), K Beardsall (Edwalton ward), B Cooper (Gamston South ward), R Mallender (Lady Bay ward), J Donoghue (Lutterell Ward), K Khan (Musters ward) and A MacInnes (Trent Bridge ward)

Trent Valley Internal Drainage Board

Councillors R Hetherington, Mrs C Jeffreys, N Lawrence and J Thurman.

To approve a programme of meetings of the Council for the 2018/19 Municipal Year.

The report of the Executive Manager – Finance and Corporate Services, setting out the schedule of Council and Committee meetings for the Municipal year 2018/19 was moved by Councillor Robinson and seconded by Councillor Moore.

It was RESOLVED that schedule of meetings for the municipal year 2018/19, as attached at Appendix A of the officer’s report, be approved.