Issue - meetings

The report of the Service Manager – Corporate Services is attached.

The Service Manager – Corporate Services presented a report to update the Group on the current position in regard to Councillor Learning and Development.

The Service Manager – Corporate Services reminded the Group that the Council at its meeting in July 2021 adopted a new Councillor Learning and Development Policy. The Policy contains a number of key learning and Development Principles including the completion of all mandatory training within 12 months of becoming a Councillor, which was extended to December 2021 due to Covid-19. A dispensation for training undertaken with other employers was also included to avoid the need for Councillors to do mandatory training such as GDPR more than once.

A table was provided that shows Councillors’ progress towards completing mandatory or essential training in line with the Councillors’ Learning and Development Policy. The Service Manager – Corporate Services highlighted five mandatory sessions which Councillors must undertake before serving on a specific committee: These are for Planning, Licensing, Standards, Employment Appeals and Interviewing Committees. In addition, the Group were advised of five essential face-to-face training sessions: Budget Briefing and Enforcement Briefings that all Councillors must attend and three sessions that are open to all Councillors but are only essential if certain committee positions are held, these are: scrutiny training, treasury management and risk management training. 

The Service Manager – Corporate Services advised the Group that the Council’s internal auditors conducted an audit on the Council’s Corporate Governance arrangements. This resulted in a ‘moderate rating’ of assurance and concluded that there was a medium risk that Councillors had not received adequate training and development to fulfil their roles. The auditors made three recommendations as follows:

·       A schedule of Member training, which prioritises Members on Regulatory Committees should be monitored by the Member Development Group, and Chairs of the respective Committees

·       After a reasonable time (approx. 3 months), non-compliance with training should be reported to the Standards Committee.

·       The Council should ensure that all future training for Councillors is included in the central training spreadsheet

The audit findings were reported to Governance Scrutiny Group at its meeting in November 2021. Since then the following actions have been undertaken:

·       A planning training event was held on 19 January 2021 and was attended by 27 Councillors (one councillor nominated to the committee has still not received the mandatory training)

·       Licensing training booked for April 2022 (unable to schedule earlier due to staffing issue)

·       A skills audit for Governance Scrutiny Group members will be undertaken after Annual Council to ensure the right mix and level of skills is present within the Group (this is in line with new Treasury Management Code requirements).

Members asked specific questions in respect of Councillor engagement and commented that individuals learn in different ways. It was suggested that the word training be replaced by development or update and that a combination of face-to-face and online sessions were a good format going forward. 

In respect of e-learning there was a mix of views from members, some really disliked e-learning and  ...  view the full minutes text for item 18