Issue - meetings

The Report of the Executive Manager – Transformation and Operations

The Service Manager – Transformation presented a report on the progress made since the meeting on 8 December 2017 and to provide a summary of the activities associated with updating the Council’s risk register and the work relating to the Council’s emergency planning and business continuity functions.

The Service Manager – Transformation advised that there were currently 34 corporate risks and that this number was unchanged since the last report. The number of operational risks had remained at 29, with one risk deleted and a new one added bringing the total number of risks to 63. Members of the Group were assured that the risk register was a live document which was reviewed regularly by risk holders and the Executive Management Team. Members of the Group requested that for the next Corporate Risk Update that a matrix be added to the table, so that comparisons could be made with the figures previously reported.

The Service Manager – Transformation updated the Group on Emergency Planning and provided an overview of the work carried out by the Emergency Planning Officer.  Members were assured that training had been delivered to three staff on the Resilience Direct mapping software, providing support to the Executive Management Team and multi-agency coordinating groups. Training on water awareness had also been delivered to three new depot officers who would be responsible for responding to flooding incidents. It was noted that work was being conducted around counter terrorism and hostile vehicle mitigation measures and that this work was being led by the Nottinghamshire County Council Emergency Planning Team. Members of the Group were advised that the main focus of this work was the replacement of the temporary barriers around the Forest Ground and Trent Bridge cricket ground. The Service Manager – Transformation advised the group that multi-agency emergency planning exercises had been implemented and that members of the Executive Management Team and the Emergency Planning Officer had attended these events.

Members of the Group expressed concerns over Councillors expectations and involvement in the emergency planning processes, and proposed that Councillors  be provided with information on their role regarding emergency planning. Members of the Group noted that in the event of an emergency that it was not for the ward Councillor to be contacted by residents in the first instance. The Executive Manager – Finance and Corporate Services proposed that that he would come back with a response for the next meeting..

It was RESOLVED that:

a)    the report be noted.

b)    That the Executive Manager – Finance and Corporate Services provide further information on Members’ role with regards to Emergency Planning by the next meeting..

c)     the actions taken to review the risk management arrangements and implement internal audit recommendations be supported.

d)    the work of the Emergency Planning Officer  be supported and that the work of the Local Resilience Forum be endorsed.