Decision details

The Executive Manager – Neighbourhoods submitted a report to provide a report on the performance of the Council’s cooperation agreement for Fleet Maintenance and Garage Services Provision with Nottingham City Council for 2017/18. It was noted that the partnership was now in its fourth year of operation and that Nottingham City Council maintained both the Council’s fleet as well as vehicles owned by Streetwise Environmental Ltd.

The Executive Manager advised that it was important to note that performance in the last year had been adversely affected by some changes in staffing levels and resources at Nottingham City Council, which had led to some areas of performance being negatively impacted on.  It was also noted that some work referenced in the report on outstanding invoices for Streetwise had now been resolved. The Executive Manager advised that expenditure incurred as part of the cooperation agreement in 2017/18 was higher than in previous year due to more vehicle breakdowns with a small overspend of £3,000 against a budget of £284,500.

Mr Gooding – Head of Service for Parking, Fleet and Transport and Mr Parr – Interim Fleet and Commercial Operations Manager of Nottingham City Council attended the meeting and provided a presentation on performance of the cooperation agreement covering the period 2017/18. The presentation covered:

·         Nottingham City Council’s Commercial Ethos

·         Commercial Fleet – The Story so far

·         The Origins of the Co-operation Agreement

·         The Objectives of the Co-operation Agreement

·         Scope of Services Delivered

·         The Governance of the Co-operation Agreement

·         Key Performance Indicators

·         Issues and Improvements Made

·         Streetwise

·         Next Steps

Members of the Group asked several specific questions regarding the lifespan of the vehicles and whether prolonging the use of the vehicles was causing additional financial problems. Members of the Group were informed that an increase in the quality of materials meant that vehicles had an increased life span which created efficiencies and less frequent replacement of vehicles but that this did mean that there had to be an increase in the maintenance budget. However this was more than offset by a reduction in the capital expenditure for new vehicles.

Members of the Group asked several questions regarding the use of electric vehicles and were advised that Nottingham City Council had recently received £1.5 million in funding from DEFRA to fund electric vehicles. Members were also informed that charging points for electrical vehicles would be installed at the depots with the help of the funding from DEFRA. Members of the Group were also pleased to note that there were currently four apprentices working in fleet maintenance at Nottingham City Council.

The Chairman members of the Group thanked the officers for attending the meeting and for answering their questions.

It was RESOLVED that:

a)    the report of the Executive Manager – Neighbourhoods be noted.

b)    the presentation made by Nottingham City Council be noted.

c)    that the work of the cooperation agreement be endorsed.